Sharing Workbooks & Apps

Sharing workbooks and apps is the driving force behind Honeycode collaboration and use. Sharing workbooks with team members provides the means to jointly build meaningful apps. Sharing your apps gives access to users to view and input data without needing access to the underlying workbooks, allowing for high levels of personalization and control over visibility of sensitive information.

In My Drive , you can see all your workbooks and apps. You can search by keyword and filter by asset type or access.


Access levels

What you can do in workbooks and apps depends on your access. There are three access levels:

  • Workbook owner
  • Collaborator
  • App user

If you create a workbook, you are the owner by default. You can also give other teammates owner access, or change your own access level as well.

Workbook owner

When you share a workbook, your teammates will automatically have access to any apps associated with that workbook. With owner access you can:

  • Create and share a workbook and its apps with teammates
  • Create and edit tables, apps, and automations in the workbook
  • Manage teammate access to workbooks and apps
  • Remove teammates from workbooks and apps
  • Delete workbooks and apps

**Please note that there must be at least one owner for a workbook.

Workbook collaborator

With collaborator access you can:

  • Share the workbook and its apps with teammates
  • Create and edit tables, apps, and automations in the workbook
  • Add/remove other collaborators from a workbook
  • Add/remove app users from an app

App user

With app user access you can:

  • Use apps shared with you
  • Share these apps with other team members

Keep in mind, access levels are different than team Roles. Further details about how teams work in Honeycode are available in Adding Team Members article.


Sharing

Anyone with an Amazon Honeycode account can create a workbook, build apps, and share with their team. However, you must be teammates to share your workbooks and apps. Honeycode makes it easy for team admins and those with invite permissions to invite new team members while sharing a workbook or app.

Share Workbook_gif

If you want to share with someone not yet on your team, type their complete email address. Honeycode will offer to invite this person to join your team.

When sharing a workbook, choose what access level each current contact should have - Owner or Collaborator. Workbook owners can change access levels at any time. Remember, granting access to the workbook grants access to all underlying apps.

When sharing an app, new invitations are sent to users who are not currently on your team. These users will automatically be granted App user role and have no access to the underlying workbook. Invitations expire after 14 days.

:hammer_and_wrench: Builder tips:

  • Invite & Share is only available to team admins, team members with invite permissions, and teams not using Single Sign-On (SSO).
  • It is not possible to share with other individuals outside of the team, such as with the public.

How-to view & share apps

Sharing apps and workbooks can be done in the following areas of Honeycode:

  • In MyDrive you can share any workbooks and apps
  • In Tables you can share your current workbook
  • In Builder you can share your app or, use the pull-down to share your workbook, which includes any apps in the workbook
  • When viewing an app, owners and collaborators can share the app

:hammer_and_wrench: Builder tip: The below steps assume you have already build an app.

  1. From within your workbook, click into Builder.

  1. Click View app in the upper right corner of Builder.


Check out your live Web app and try out its features!

  1. To share an app from within the Web runtime preview, click Share in the upper right corner. Sharing here is limited to current team members.

  1. Or, to invite new team members, click back to Builder and click Share in the upper right corner. Here you can choose the share just the app or the workbook and all underlying apps.

Share App_gif
Sharing an app with an existing and a new team member

  1. Type the name or email address with whom you want share.

:hammer_and_wrench: Builder tip: Begin typing the name or email address of your current team member to share the asset. Admins and members with invite permissions can share a workbook and/or app with people who have not previously been members of your team by typing their complete email address.

  1. If sharing a workbook, choose the new team member's role - either Owner or Collaborator.

When adding new a team member, Honeycode will remind you that continuing to share will automatically invite the person to be a member of your team.

  1. Click Update.

Honeycode will send an email invitation to the new contact, inviting them to sign-up for Honeycode and join your team. The invitation is valid for 14 days. Once they've created an account using the invite email address a confirmation email will be sent to validate their email. Once validated, they are brought into Honeycode where your pending team invitation can be accepted.


More on teams

See our Adding Team Members article for further details for working with teams in Honeycode.

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